Rates and Registration

Conference Registration Rates from 2025
Subject to Change

Registration Rates

OAKE Professional or Lifetime Member
Early Bird Registration:   $299
Regular Registration:   $379
On-site Registration:   $399
One Day:   $189

OAKE Retired or Collegiate Member
Early Bird Registration:   $219
Regular Registration:   $279
On-site Registration:   $299
One Day:   $139

Non-Member
Early Bird Registration:   $439
Regular Registration:   $539
On-site Registration:   $559
One Day:   $339

Extra Additions

Mini-Conference
$85

Participant Choir
Early Bird:   $32
Regular:   $42
If you forgot to register with your Conference Registration, use this form to sign up

Printed Session Notes 
$25   PRE-ORDER ONLY

Reception Tickets for Guests to attend Social Events*  (available on-site in Chicago)
$50  Single ticket  (Friday or Saturday night Social Event)
$75  Pair of tickets   (Friday and Saturday night Social Event)
* Please note:  Conference registration includes one set of reception tickets. Tickets *for additional guests* will be available and sold at the OAKE Registration Desk in Chicago.

Registration Types

Full Registration: Grants access to all Conference breakout sessions and conference events from Thursday through Sunday, unless otherwise stipulated as separately ticketed events. Includes a Friday and Saturday reception ticket.

One Day Registration: Choices are Friday or Saturday and include a reception ticket. 

Extra Additions

Mini-Conference: This is a separate ticket purchase and is not included with your regular Conference Registration price. The Mini-Conference is traditionally led by a nationally known clinician and is scheduled early afternoon on Thursday of the Conference.

OAKE Participant Choir: A choir made from Conference Attendees. Rehearsals will not conflict with sessions. The performance is a short choral demonstration with the director. Registration can be submitted at any point leading up to the Conference. Rates will change after the Early Bird rate discounts. 

Printed Session Notes: Spiral-bound booklet containing schedules, maps, & clinician handouts. Available for pre-orders only, not available on-site.

Conference Materials: All conference materials will be available for free through the OAKE Guidebook App for devices with internet or WiFi connection. Pre-registered attendees get first access via email. 

Graduate Credit

Graduate credit for conference attendance is available from the Kodály Music Institute: https://www.kodalymusicinstitute.org

IMPORTANT. PLEASE READ:

  • The Online Registration form can only be submitted once. If you find that you have changes that need to be made, please email [email protected]. 
  • Conference Registration and Mini-Conference tickets can be purchased online with your registration, or on-site in Chicago at the Conference Registration Desk. Both are available to be purchased in advance, or, on-site at the Conference. 
  • If you need to use school funds, or split payment between school funds and a personal credit card, please contact us to arrange payment. 
  • Registration for the Conference requires a payment. Purchase Orders are not a form of payment. 

What is Early Bird Discounted Registration?

OAKE offers discounted registration up to the Early Bird discount deadline. Once that date is passed, registration prices change to the regular rates. When online registration is completed, rates will change to On-Site rates to be paid in-person at the Registration Desk in Chicago. 

What is the difference between registering online and registering on-site?

Registering for the conference online in advance saves money and time, for both you and OAKE.

Here are some of the benefits:

    • Receive attendee emails, updates, and announcements prior to the conference
    • Get first access to the Guidebook app and session handouts
    • Guarantee your copy of Printed Session Notes (if purchased)
    • Name badge will be printed and ready to go when you check in at registration
    • Check-in time will be smoother for everyone
    • Opportunities to get involved with the Newcomers Program or as a Session Host or Monitor
    • Help OAKE anticipate attendance numbers and provide the best experience for attendees.

PURCHASE ORDERS

How do we use a Purchase Order to pay for Conference Registration?

In some cases, schools/districts will require a financial document called a Purchase Order (PO) to be generated in order to print a check for a payment. Typically, the school/district drafts a Purchase Order (PO), sends the PO to OAKE, OAKE generates an Invoice, OAKE sends the invoice back to the school/district, the school/district prints a check based on the PO, then sends the check with a registration form to OAKE. Purchase Orders cannot be used on our website to make a payment, nor are they forms of payment by themselves. 

How is a Purchase Order payment made?

A Purchase Order (PO) is a request for an Invoice, the PO itself is not a method of payment. When a PO is processed, invoice sent and received, the school/district prints a check. When OAKE receives the check, it is deposited and the associated registration is processed. POs cannot be used on our website to make a payment. 

When or How do I request a Purchase Order?

You will need to work with your school or district to find out if they require a Purchase Order to be sent to us for payment to be generated. You will need to make sure to prepare and plan for sufficient time to have your PO processed, invoice and check printed, mailed and received well before early registration closes.

How do we send our Purchase Order to OAKE?

There are three ways to send us your Purchase Order:

1. By Mail, see the Mailing Address below
2. By Email, scan and send your Purchase Order to [email protected]
3. By Fax, fax your Purchase Order to 310-441-3577

All Purchase Orders sent to OAKE must follow the deadlines outlined on the Paper Registration Form and must include a filled out and completed Registration Form. Please make sure to reference the names of those who are being registered on the PO directly. 

Please send Purchase Orders well before the Early Bird rate deadline. 

Mailing Address:
Organization of American Kodály Educators, 650 NE Holladay St. Suite 1600, Portland, OR, 97232

Where should the check and registration be sent to?

If you plan to send a check for payment, it must be delivered to our office on time. This means that mailed checks need to be delivered at our office address on or before February 24, 2025. If your check won’t make it by this deadline, please have the teacher bring the check with them to Registration in Chicago using the rates agreed upon in your Purchase Order. You must include a completed Conference Registration form with your Purchase Order and/or with your mailed check. Please use the paper version of the Registration Form, do not screen capture the online Registration Form. Purchase Orders cannot be used for payment online. For any questions or concerns, please email [email protected]. 

Mailing Address:
Organization of American Kodály Educators, 650 NE Holladay St. Suite 1600, Portland, OR, 97232

Definitions

Purchase Order: A document from a school, school district, or other business entity. Purchase Orders are requests for numbered invoices. Invoices will reference the Purchase Order number. Purchase Orders must have the Business Name, Business Address, Business Phone, and Primary Business Contact Email Address. Purchase Orders should also include the name(s) of the teacher(s) for whom the order is for.

Invoice: A document generated by OAKE based on a Purchase Order. Invoices are generated within two to four business days of receipt, in most cases. Invoices will be sent to the primary business contact indicated on the Purchase Order. 

***IMPORTANT: If your school wants to help with payment but needs to use a Purchase Order or check, please contact us directly at [email protected]***

CANCELLATION POLICY

No refunds for registration will be given.

(1-31-2025)